New England/Boston Chapter
Board Positions & Descriptions
Number: The officers of the Chapter shall be the President, President-Elect, Secretary, Treasurer, and such other officers as the Board of Directors may authorize. Officers must be members in good standing of IACRN and the Boston Chapter. These officers shall sit on the Board of Directors and shall perform the duties prescribed by the Bylaws and Policies of the Association. It is acceptable to combine offices, and stagger the election years of the Officers as determined by the Board of Directors.
Term of Office: The officers shall be elected for 2 years or until their successors are elected. Their term of office shall begin on January 1. No member shall be eligible to serve more than 2 consecutive terms in the same office. The President-elect assumes the role of President at the completion of the President’s term; therefore there is no election for President.
Vacancies: In the event the office of President becomes vacant, the President-elect shall serve as President for the unexpired term as well as their expected term of President. In the event the office of Treasurer becomes vacant, a special election will be convened and/or a party will be appointed to fulfill the role until an election can be held. In the event of vacancies in other offices the BOD has discretion to appoint an interim position or create a special election, whichever is in the best interest of the Chapter.
President: The President shall serve as presiding officer of all regular and special meetings of the general membership and Board of Directors; shall be an ex-officio member of all committees; shall make all required appointments of standing and special committee and task force chairs; shall perform such other duties as are assigned by the bylaws or the Board of Directors. The President will interact with the parent organization and Chapter Governance Committee as needed.
President Elect: The President-elect shall become familiar with the duties of the President and shall succeed to the Presidency at the expiration of the President’s term of office. The president elect may assume leadership of special projects as appropriate. The President-elect attends and participates in board meetings and membership meetings.
Secretary: The Secretary shall maintain all records as required by law; oversee the proper recording of the proceedings of the general membership and of the Board of Directors; shall submit minutes to the Board for approval and shall make approved minutes available to the general membership as needed; shall manage and direct activities of the Chapter as approved by the Board of Directors and shall be responsible to the board and shall perform other duties as assigned by the Bylaws and the Board of Directors, including but not limited to the following:
1.Maintain correspondence and answering emails
2.Notify members of meetings
3.Support the duties of the President & Board
4.Coordinate nominations and elections
5.Appoint an alternate when unable to participate in a meeting
Treasurer: The treasurer shall oversee the financial affairs of the Chapter and take appropriate action regarding finances at the direction of the Board of Directors. The treasurer shall perform such other duties as are assigned by the Bylaws and the BOD, including but not limited to the following
a.Maintaining ethical financial operations and documentation
b.Supporting the duties of the President & BOD
c.Substituting for the President if President or President-elect are unavailable
d.Responsible for oversight of funds, banking, and annual tax preparation
e.Providing annual fiscal report(s) and documentation of membership to BOD and membership
f.Bringing any expenditure before the quorum of the Board if it is greater than $500.00.
g.The Treasurer has the ability to approve expenditures of $500.00 or less.
Member at Large: Represents the membership of chapter on the board and participates on committees or task forces to support chapter mission.
Nominating Committee: The Board of Directors shall appoint 3 members to a Nominations Committee. One member of the Nomination Committee will be selected by the Committee to chair the committee. The Nomination Committee chair will report directly to the Board of Directors. The term will be 2 years. The Board will attempt to stagger the time of appointments of committee members to promote continuity if possible.
Nominations: The Nominating Committee shall solicit names of possible nominees from the membership and propose possible nominees itself. The NC shall submit potential candidate names to theBoard of Directors.
The list of candidates, their resumes and the ballot shall be submitted to all eligible voting members prior to the end of the calendar year. The secretary will assist with this process. The BOD will make every effort to announce the slate of open positions at the fall meeting.